Reserving Space at UMW

 

NOTE: 25Live is currently in beta testing at the Hurley Convergence Center and University Center only. Availability status of other spaces may not be accurate.

 

25Live is UMW’s university-wide scheduling system. This system provides a centralized tool for scheduling events and requesting room reservations throughout the university.

There are two parts to the system. By default, all users have access to the Express Scheduling tool for booking short meetings and study sessions in select spaces up to 30 days in advance. Approved users can also access the Event Wizard to submit requests for events all over campus.

25Live is only available to current UMW students and employees. For information on renting UMW venues, please contact the Office of Events and Conferencing.

 

Express Scheduling

Book conference rooms and study spaces for up to two-hour sessions.

All faculty, staff, and students can reserve meetings rooms and study space using 25Live Express Scheduling (max of two hours per session, up to 30 days in advance). Use of this system requires no additional training, and reservations are approved immediately.

Not all spaces are available for booking in Express Scheduling. If you are interested in booking a space not listed in the the Express Scheduling tool, you will need to request access to the Event Wizard by contacting the IT Help Desk (the Event Wizard is only available to faculty, staff, and recognized student organizations).

Express Scheduling can be used on any computer using the Chrome or Firefox web browsers (the system will not work in Internet Explorer) or on a mobile device.

Learn more about the 25Live Dashboard and Express Scheduling here.

 

Event Wizard

Book longer and recurring events (requires approval to access).

Note: The “Create an Event” button to access the Event Wizard will not appear on your 25Live Dashboard until you have contacted the IT Help Desk to upgrade your access.

Faculty, staff, and recognized student organizations can request access to the 25Live Event Wizard to submit longer or recurring reservations, up to one year in advance, in almost any space on campus. Most requests using the Event Wizard require review by a space manager, so may not be immediately approved.

The Event Wizard works best on a computer using Chrome or Firefox web browsers (the system will not work in Internet Explorer).

You can find a step-by-step guide to the Event Wizard here.

Faculty, staff, and officers of recognized student organizations can request access to the Event Wizard. Contact the IT Help Desk for more information.

 

Click this button to access the 25Live Dashboard and start reserving space!

Image result for reserve space button

(You will be asked to log in with your UMW NetID)

 

NOTE: 25Live is currently in beta testing at the Hurley Convergence Center and University Center only. Availability status of other spaces may not be accurate.